Keep every HR document with the right person.
Store private employee files, share company documents with the right people and see what needs acknowledgement or renewal, all without chasing a separate spreadsheet.
Free for up to 10 active employees. No card. No trial clock.
- Private employee files
- Version-bound acknowledgement
- Renewal status and reminders
What is HR document management software?
HR document management software keeps employment paperwork organised and controls how company documents are shared. HollyHR treats these as two separate jobs: private profile files stay with the employee record, while company documents can be assigned for acknowledgement with a due date, version history and renewal status.
A contract or certificate can be uploaded to the person's record. A policy can be uploaded once, assigned to everyone, a department or one person, and tracked against the exact version they opened and acknowledged.
For small UK teams that need private employee files and clear company document follow-up in the same HR system.
Keep the document and the action together
See exactly what somebody acknowledged
Assign a company document to everyone, a department or one person. HollyHR records the exact version opened and acknowledged, together with the relevant dates.
- Open before acknowledgement
- Version- and digest-bound record
- Clear outstanding and completed states
Bring the next action to the surface
Current requirement states show what is outstanding, acknowledged or due for renewal. Three fixed reminder types help people act at the right point.
- Outstanding and renewal status
- Three fixed reminder types
- Manager view of permitted requirement states
Take eligible files with the record
A System Admin can prepare an organisation export containing document metadata, eligible uploaded files and a manifest of included and skipped items.
- Document metadata in the export
- Eligible uploaded files included within stated limits
- External links remain metadata
Documents for the person and the organisation
Employee files
- Up to 10 files per upload
- Supported files up to 10 MB each
- Document type, name and issue date
Company documents
- Native upload and exact-version reuse
- Organisation, department or individual scope
- Acknowledgement and renewal dates
Access and portability
- Private employee-file access rules
- 60-second authorised attachment links
- Export manifest and read-only metadata API
Keep the records around each file clear
Questions about HR documents
What files can I upload to HollyHR?
You can upload up to ten files at a time, each up to 10 MB. Supported formats include PDF, Office documents, text and CSV files, common images and ZIP or RAR archives. You can also save an HTTPS link on an employee record.
Who can see an employee's profile documents?
The employee can manage their own files, while HR and System Admins can manage files across the organisation. Managers get no automatic access to a direct report's profile files. Company document requirements use separate permissions.
How are uploaded employee documents protected?
HollyHR checks the declared format against a bounded byte/container structure, uses collision-proof storage keys and keeps files private. Authorised downloads use attachment links that expire after 60 seconds. These checks are not antivirus.
Can HollyHR record policy acknowledgement?
Yes. An employee must open the document before Acknowledge is enabled. HollyHR binds the open and acknowledgement records to the exact document version and digest, so a later version can be treated as new work.
Does HollyHR send document reminders?
Yes. Company document requirements show outstanding and renewal status, and HollyHR can send three fixed reminder types to help people complete the required action at the right time.
What can I export or access through the API?
A System Admin export includes available uploaded files within 25 MiB per file and 100 MiB of uploaded-file content per export, plus a manifest; external links stay metadata. Subject-access exports carry an explicit document-binary exclusion. The documents:read API scope lists profile-document metadata and does not return file content.
Does an organisation export include document files?
Yes. It includes available uploaded files within 25 MiB per file and 100 MiB of uploaded-file content per export, and a manifest records which files were included or skipped. External links remain metadata because HollyHR cannot export files held by another provider.
Does HollyHR include electronic signatures or cloud document sync?
No. HollyHR records version-bound policy acknowledgement, but it does not currently provide electronic signatures or live document sync with Google or Microsoft.
Start free with up to 10 active employees.
Bring your team over from a spreadsheet. There is no card, no sales call and no lock-in. For up to 10 active employees, everyday HR is free.