Employee records your team can rely on
Keep current details, reporting lines, working patterns and dated employment changes together, and give the wider team a directory they can actually use.
Free for up to 10 active employees. No card. No trial clock.
- Current details and dated changes
- Private HR details restricted by role
- Spreadsheet import and self-service export
What is employee records software?
Employee records software gives a small team one place for current personal and work details, reporting lines, working patterns, documents and dated employment changes. Everyone can use the team directory. Each employee can see and update their own permitted details, while HR and System Admins manage the detailed record.
For small UK employers moving beyond spreadsheets without taking on a large HR system.
One record for everyday HR
Keep current details easy to find and update
Keep contact details, job, department, workplace, manager and working pattern together. The same current details appear in the directory, profile and relevant HR views.
- Searchable active-people directory
- Employee self-service for permitted details
- Detailed sections restricted by role
See what changed and how the team fits together
Record dated changes to role, department, manager, workplace, work type and pay. HollyHR uses each person's current primary manager to build the organisation chart.
- Dated employment history
- Separate compensation history
- Current org chart with accessible list view
Bring people data in and take it back out
Paste data or upload a CSV or XLSX, check what HollyHR will create or update, then see the result for each person. A System Admin can also prepare a broad organisation ZIP.
- 15 supported import fields
- Review changes before anything is saved
- Separate CSV datasets, eligible files and manifests on export
What each employee record includes
Current records
- Directory, personal and employment details
- Emergency contacts, banking and documents
- Employee self-service for permitted fields
History and structure
- Dated work-detail changes
- Separate pay history
- Current searchable organisation chart
Moving data
- Paste, CSV and XLSX cutover
- Review before save and a result for each person
- System Admin organisation export
Plan a clean move
Questions about employee records
What employee information can I keep in HollyHR?
HollyHR records personal and work contact details, emergency contacts, job title, department, current manager, workplace, working pattern, start and leaving dates, employment type, compensation, banking details, documents and time off. HR and System Admins can also define typed custom fields for organisation-specific information.
Can employees update their own records?
Employees can update their own permitted personal and banking details and view their own employment record. HR and System Admins manage records across the organisation. Everyone can use the shared team directory, but managers do not automatically gain access to a direct report's private HR details.
Does HollyHR keep employment and pay history?
Yes, for specific changes. HollyHR records a dated change when a person's role, department, manager, workplace or work type changes, and keeps pay changes in a separate history. Other profile edits do not automatically create a history entry.
How do I import people from a spreadsheet or another HR system?
A System Admin can paste data or upload a suitable CSV or XLSX exported from another HR system. HollyHR shows what it will create or update before anything is saved, then gives a result for each person. The import covers 15 supported fields. Manager relationships and specialist history are handled separately, and importing does not invite users.
What do I receive when I export organisation data?
A System Admin can prepare a ZIP containing separate CSV datasets, eligible uploaded files and manifests that explain the package. A fresh security check protects the action and the private download is short-lived. It is a broad operational archive, not a complete database backup or a guaranteed direct import elsewhere.
Put your people records in one dependable place
Start free, import your spreadsheet and keep current details and dated changes together.