Add HollyHR to Google Calendar or Outlook

Create your calendar link

1. Open Who's Away and select Add to calendar. Choose your own calendar, or the organisation calendar if your permissions offer it.
2. Choose Subscribe, then Create subscription URL. Copy the resulting URL to the calendar account you intend to use.
3. Keep this URL private: possession of it allows access to the feed. Do not include it in support messages, shared documents or public channels.

Add it to your calendar app

• In Google Calendar on a computer, use Other calendars → Add other calendars → From URL. Paste your HollyHR URL and add the calendar.
• In Outlook on the web, open Calendar → Add calendar → Subscribe from web. Enter the HollyHR URL and finish adding it. Follow Microsoft's guide below for your Outlook version.
• Use a subscription for ongoing updates. Downloading and importing an .ics file is a snapshot and will not keep itself current.

Updates and privacy

This is one-way: approved time away appears in your calendar, without private absence reasons. Editing a calendar event does not change HollyHR. Your calendar provider controls when it refreshes, so a new approval or cancellation may not appear immediately. Check Who's Away for the current HollyHR view.

Replace a link or stop subscribing

Creating a new subscription URL immediately invalidates the previous URL for that calendar. Update every calendar app using it. To stop displaying the feed, remove the subscription from your calendar app. If a link was shared accidentally, replace it in HollyHR; this stops old-link access but cannot erase events already cached elsewhere.

Calendar provider instructions

• Google Calendar: add a calendar from a URL
• Outlook: import or subscribe to a calendar