HR software for clinics and healthcare teams
Keep recruitment evidence, employment records, working patterns, leave and staff documents together without pretending HR software is a clinical system.
No sales call. No card. No trial clock.
- Recruitment evidence
- Qualifications and training
- Careful access
- Working patterns and leave
Is HollyHR a good fit for your healthcare team?
HollyHR fits UK clinics and healthcare employers with roughly 5 to 100 employees that need one controlled place for recruitment evidence, employment records, working patterns, leave, sickness and documents. Free covers up to 10 active employees; Standard is a separate plan at £2 per active employee per month.
Clinics and healthcare employers with roughly 5 to 100 employees can use HollyHR for controlled core HR alongside their clinical systems.
Free for up to 10 employees. Standard is £2 per active employee.
HollyHR Free costs £0 for up to 10 active employees. Standard costs £2 per active employee each month, including the first 10. Plus will cost £4 per active employee each month when it launches. Prices are before applicable tax.
The staff file needs to be ready for more than payroll.
Recruitment evidence should be ready for the named person
Keep identity, references, qualifications and the evidence your provider records with the employee rather than reconstructing the file when it is reviewed.
Qualifications and competence need more than a filing date
Record the documents and review dates your provider chooses, with the employment history alongside. The professional body or checking service remains the authority.
Health information needs tighter access
Keep sickness and employment records available to the roles that need them without giving every clinical or team manager blanket access to confidential HR information.
Keep the staff record ready without mixing it with patient care.
The named staff file in one place
Keep employment details, reporting lines, documents and dated changes with the person they belong to.
- Import existing staff records
- Keep dated changes connected
Recruitment evidence through onboarding
Bring starter information, documents and the evidence your provider records into one repeatable journey.
- Reuse role-appropriate steps
- See what is ready before day one
Leave and sickness with controlled access
Give managers the team context their role allows while confidential HR records remain limited.
- Check patterns and balances
- Keep holiday and sickness distinct
Core HR for staff, alongside clinical and regulatory systems.
Use HollyHR for the employment record and keep clinical care, checks and operational staffing in their specialist systems.
Your staff record in HollyHR
- Employment details and dated changes
- Recruitment, qualification and training evidence
- Working patterns, holiday and sickness
- Role-aware access, import and export
Works alongside your specialist tools
- Patient records and clinical casework
- Clinical rotas and agency staffing
- DBS and professional-registration checks
- Safeguarding, regulator submissions and payroll
HollyHR keeps the evidence and decision you record. It does not perform the underlying check or decide whether a person is suitable for clinical work.
A clear employee record across different healthcare settings.
Private medical clinics
Clinical and administrative employees working around appointment-based care.
Dental practices
Dentists, nurses, hygienists and practice teams in one employment record.
Physiotherapy and osteopathy
Practitioners and support employees working across clinics or locations.
Therapy and counselling services
Employed practitioners and operations teams with careful access needs.
Diagnostics and health screening
Technical, clinical and administrative roles with qualification evidence.
Community healthcare services
Mobile and multi-location teams that need one current staff record.
These are examples, not a statement about your regulator or registration status.
Useful for careful staff records.
UK GDPR for HR
A practical guide to purpose, access, minimisation and retention for employee data.
Open guideSafer recruitment evidence checklist
Keep the evidence and named decisions behind a safer appointment together.
Open templateSickness and absence policy
Create a consistent starting point for reporting and managing sickness.
Open templateStraight answers to common questions.
Can HollyHR help a CQC-regulated provider keep staff records?
Yes, as the core employment record. For regulated providers in England, CQC Regulation 19 expects effective recruitment processes and relevant records for each person employed. HollyHR can organise documents, employment history and review dates, but it does not decide suitability or guarantee compliance.
Does HollyHR check DBS certificates or professional registration?
No. Use the relevant DBS route or professional register to perform the check. HollyHR can keep the evidence and decision you record, with dates and access controls, but the checking authority remains external.
What about bank staff, agency staff and volunteers?
CQC uses a broad meaning of 'person employed' for regulated activity that can include volunteers, contractors, agency and bank staff. Decide which evidence your provider must keep for each relationship. HollyHR is primarily the core record for your directly employed team and does not replace an agency-management or clinical rota system.
Can clinical managers see sickness information?
Access should follow the responsibility held, not the job title alone. HollyHR provides role-aware access so managers can receive appropriate team context without blanket access to confidential HR records. Your organisation still decides the lawful access model and what health information it needs to keep.
How much does HollyHR cost for a clinic or healthcare team?
Free is £0 for up to 10 active employees, with no card requirement or trial clock. Standard is £2 per active employee per month before applicable tax. Plus is coming soon at £4 per active employee per month.
Start free with up to 10 active employees.
Bring your team over from a spreadsheet. There is no card, no sales call and no lock-in. For up to 10 active employees, everyday HR is free.