HR software for 5 employees
Give a five-person team one place for employee records, leave and documents before the shared spreadsheet becomes the only source of truth.
No sales call. No card. No trial clock.
- One shared record
- Employee self-service
- Clear leave
- £0 per month
What HR software does a 5-person team need?
A 5-person company needs one dependable place for people records, leave, sickness, documents and working patterns, with self-service and permissions but without an enterprise implementation project.
At five people, HollyHR gives the team dependable records and self-service without a heavy HR rollout.
5 employees are £0 per month on Free.
Free covers up to 10 active employees with no trial clock. If you choose a paid plan, Standard would cost £10 per month at this headcount, and Plus will cost £20 per month when it launches. Prices are before applicable tax.
Keep a close-knit team clear without relying on memory.
Everyone knows, until they do not
A holiday clash or missing starter document exposes how quickly verbal updates and private notes fall out of step.
Every absence is noticeable
Clear team availability matters when one person's time away changes what the other four can cover.
Self-service removes a small bottleneck
People should be able to request leave and find their own documents without routing each task through the business owner.
The employee record, leave and onboarding in one place.
One current employee record
Keep employment details, working patterns and dated changes with the person they belong to.
- Import core people data
- Keep employment changes connected
Leave without a second spreadsheet
See working patterns, balances and team availability before a request is decided.
- Manage holiday and sickness
- Give employees clear request status
A clear start for each new employee
Bring starter details, documents and policy acknowledgements into one organised journey.
- Reuse onboarding steps
- See what is ready before day one
A shared HR home that still feels light for five people.
Give everyone a proper record and simple self-service without adding a process layer the team does not need.
Use HollyHR for
- One shared people record
- Holiday balances and requests
- Personal and company documents
- Simple employee self-service
Keep specialist work in specialist systems
- Payroll calculations and submissions
- Employment-law and HR advice
- Live rota and time recording
The core HR jobs at around 5 employees.
Replace the master staff sheet
Keep each person's current employment details in one shared source of truth.
Let people request their own leave
Show the allowance and request status without another email or side calculation.
Keep documents easy to find
Give each employee access to the documents your organisation has shared with them.
See who is away
Plan around approved time off without exposing a private absence reason.
Useful resources for a 5-person team.
Onboarding checklist
Plan the practical work before each new employee starts.
Open guideHoliday policy template
Set a clear approach to requests, clashes and carry-over.
Open templateHoliday entitlement calculator
Calculate statutory holiday for the working patterns in your team.
Open toolStraight answers to common questions.
How much is HollyHR for 5 employees?
The Free plan is £0 for up to 10 active employees. There is no card requirement or trial clock for Free.
When should a five-person team move beyond a spreadsheet?
Move when the spreadsheet is being used for permissions, leave balances, document storage or several versions of the same employee details. HollyHR keeps those jobs connected while the whole five-person team remains within Free.
Can employees and managers have their own access?
Yes. Employees can use the self-service available to their role, while managers can receive the team context and actions they need. That does not give either group blanket access to confidential HR records.
Can we export our records if our needs change?
Yes. Authorised administrators can prepare an organisation export with the supported record datasets and eligible uploaded files. Export remains available if the account later becomes read-only.
Can we import an existing staff spreadsheet?
Yes. HollyHR supports CSV import for the core people dataset. Start with a clean source file, check the mapped fields and keep the original until the imported records have been reviewed.
Start free with up to 10 active employees.
Bring your team over from a spreadsheet. There is no card, no sales call and no lock-in. For up to 10 active employees, everyday HR is free.