Before you start
Base pay is the contractual amount someone is paid, kept with the date it became true. It's a record, not payroll: HollyHR doesn't calculate or pay wages, so also update your payroll software when pay changes.
Add base pay
- Open People and choose the person.
- Go to their Pay tab and choose Add base pay.
- Choose the Pay basis: Annual salary, Monthly salary, Weekly salary or Hourly rate.
- Choose the Currency and enter the amount for that period. Changing the basis doesn't convert the amount.
- Under When does this become true?, pick the date it starts. A future date schedules it.
- Add a reason or note if it helps, then choose Save.
Record a pay change
When pay really changes, for example a pay rise, choose Record a pay change on their Pay tab, enter the new basis and amount, and pick the date it starts. The earlier amount stays in Pay history. A change dated in the future shows under Scheduled pay changes until that date.
Fix a mistake
- If the current amount was always wrong, choose Correct information. It fixes the record without adding a pay change.
- If a past change was recorded in error, choose Remove next to it in Pay history and say why. For a change that hasn't started yet, choose Cancel.
- Removed and corrected entries stay in the audit record.
Who can see pay
Only roles with pay access see a person's Pay tab. By default that's System Admins and HR Admins. Employees and Managers don't see the tab, including for their own pay, and Holly doesn't show pay to anyone.
What happens next
The amount shows on their Pay tab from the date it starts. Every amount stays in Pay history, so you can see what someone was paid on any date and when it changed.