HR software for schools and education teams
Keep employment records, term-time working patterns, recruitment evidence, leave and staff documents clear across your education team.
No sales call. No card. No trial clock.
- Safer-recruitment evidence
- Term-time patterns
- Roles and departments
- Staff documents
Is HollyHR a good fit for your school or education team?
HollyHR fits UK schools, nurseries, training providers and education organisations with roughly 5 to 100 employees that need a clear employment record across roles, departments and working patterns. Free covers up to 10 active employees; Standard is a separate plan at £2 per active employee per month.
Schools and education employers with roughly 5 to 100 employees can keep core HR in HollyHR alongside their MIS and safeguarding processes.
Free for up to 10 employees. Standard is £2 per active employee.
HollyHR Free costs £0 for up to 10 active employees. Standard costs £2 per active employee each month, including the first 10. Plus will cost £4 per active employee each month when it launches. Prices are before applicable tax.
The staff record has to work across terms, roles and checks.
Safer recruitment needs a traceable staff file
Keep identity, references, qualifications and the employment evidence you record with the person, while the Single Central Record and underlying checks remain in their required process.
Term-time work needs the actual pattern
Keep agreed weeks, hours and dated changes with the employee so leave and payroll hand-offs start from the working arrangement you actually agreed.
Several roles should not mean several versions of the truth
Keep the current department, manager, role and employment history together when one person works across classes, sites or responsibilities.
Keep the staff record clear beside the school day.
One record across roles and departments
Keep the current role, manager, location, working pattern and dated employment changes with each employee.
- Import existing people data
- Keep employment changes connected
A repeatable safer start
Bring starter details, documents and the evidence your setting records into one organised onboarding journey.
- Reuse role-appropriate steps
- Track policy acknowledgements
Leave tied to the agreed pattern
Keep holiday and sickness against the working arrangement on record rather than a default full-time week.
- See patterns and balances together
- Keep request status clear
Core HR for staff, alongside education and safeguarding systems.
Use HollyHR for the employment record and keep statutory education records, checks and pupil work in their required systems.
Your staff record in HollyHR
- Employment details, roles and departments
- Term-time and part-time working patterns
- Recruitment documents and acknowledgements
- Holiday, sickness, access and export
Works alongside your education systems
- Single Central Record and safeguarding casework
- DBS and teacher-status checks
- Pupil records, timetables and school MIS
- Regulator submissions and payroll calculations
HollyHR keeps the evidence and decision you record. Your setting remains responsible for the statutory record and the underlying checks.
A clear employment record across different education settings.
Independent schools
Teaching, support and operations employees across departments and terms.
Nurseries and early years
Practitioners, room leaders and support teams with varied working patterns.
Colleges and training providers
Tutors, assessors and administrative teams working across programmes.
Tuition and learning centres
Smaller employed teams delivering teaching across sessions or sites.
Education charities
Mission-led education teams that also qualify for charity pricing where eligible.
Alternative provision
Specialist education teams that need clear roles, documents and access.
These are examples, not a statement about your regulator or safeguarding duties.
Useful for safer starts and varied patterns.
Safer recruitment evidence checklist
Keep the evidence and named decisions behind a safer appointment together.
Open templateRight to work and sponsor duties
Understand the checks, evidence and follow-up duties UK employers manage.
Open guideHoliday entitlement calculator
Calculate statutory leave for full-time, part-time and irregular patterns.
Open toolStraight answers to common questions.
Does HollyHR replace a school's Single Central Record?
No. Keep the Single Central Record in the form and process required by your school and current guidance. HollyHR can organise the employee file and recorded evidence around it, but it does not claim to be the statutory record.
Does HollyHR perform DBS or teacher-status checks?
No. Use the authorised DBS route and the official teacher-record service where applicable. HollyHR can keep the evidence and decision you record with the employee, but it does not perform or validate the underlying check.
Which safer-recruitment guidance applies?
Schools and colleges in England should use the version of Keeping Children Safe in Education currently in force. Other UK nations, early-years settings and training providers have their own requirements. Check the guidance for your setting rather than treating one checklist as universal.
Can HollyHR handle term-time and part-year working patterns?
You can keep each employee's agreed working pattern and use it as the basis for leave and employment records. Holiday entitlement and pay for irregular-hours or part-year workers depend on the current statutory method and the leave year, so check the current government guidance and your payroll calculation.
How much does HollyHR cost for a school or education team?
Free is £0 for up to 10 active employees, with no card requirement or trial clock. Standard is £2 per active employee per month before applicable tax. Plus is coming soon at £4 per active employee per month.
Start free with up to 10 active employees.
Bring your team over from a spreadsheet. There is no card, no sales call and no lock-in. For up to 10 active employees, everyday HR is free.