Work through the employee changes payroll needs before each cut-off, then copy or download a clean hand-off list for the pay run.
Ticks stay in this browser session and are not sent or saved.
Keep approved changes with their effective dates instead of reconstructing the month from messages at cut-off.
Call out missing evidence and unresolved decisions. Silence should not look like approval.
Use an approved secure route and record that payroll received the hand-off before the run was finalised.
Payroll software or your payroll provider still owns calculations, deductions, payslips and HMRC submissions. Use current HMRC guidance for the pay run itself.
HollyHR keeps people records, leave and working-pattern changes in one place, giving the hand-off a clearer source than a chain of messages.
Send approved starter, leaver, pay, role, hours, working-pattern, leave and other payroll-relevant changes that take effect in the period, with dates and clear exceptions.
Set a cut-off that gives payroll enough time to review changes and ask questions before finalisation. The exact date depends on your pay schedule and provider process.
No. The hand-off supplies reviewed people information. Payroll software or the provider remains responsible for calculations, deductions, payslips and submissions.
No. Ticks exist only in the current browser session. The downloadable file contains the checklist labels and completion state, not employee records.
Keep approved people changes, leave and working patterns ready for a clearer payroll hand-off.